SENIOR CLERICAL AIDESUMMARY DESCRIPTIONUnder general supervision, performs moderately difficult and responsible clerical work, requiring some independent judgment and application of established office or school policies and procedures. Incumbent performs related work as required.
EXEMPLARY DUTIES/RESPONSIBILITIESActs as receptionist in answering telephones greeting visitors; answers questions concerning school or district procedures or directs the public to the appropriate individual; screens visitors to the school or office; sorts and distributes mail; arranges appointments; enrolls and withdraws students from school, i.e., requesting and sending appropriate records; prepares and distributes or maintains all related entry and exit forms; maintains records of departmental personnel, their locations and telephone numbers and records and relays messages for busy or unattended extensions.
Types routine correspondence, reports, forms and notices from rough or plain copy, or manual dictation, or from own composition; proofreads; prepares and assembles materials of a varied nature; organizes and maintains filing systems and records; performs simple research in applying background information or files to assist in answering inquiries.
May assist in the preparation of a variety of federal, state and district reports requiring the assimilation of information and statistical data; performs student attendance office duties, such as admitting tardy students, compiling daily attendance sheets, and referring or contacting homes of the absent students; posts a variety of information to permanent records, including attendance and grades.
In addition to the above, incumbents may be assigned to perform duties relating to Infinite Campus data clean-up as required, based upon IT and/or NDE reports for each school site; Infinite Campus input to ensure that all fields are completed for enrolled students; request of records support for materials to be provided to parents/families of enrolled students; ensure that the primary home language is correctly entered in Infinite Campus; possible data element verification connected to Pulliam implementation; provide support for the Count Day Dry Run; provide support to ensure that Count Day reports are submitted on time and accurately; provide support for various mandatory state reports; balance school reports that are required monthly; and provide support to generate the Master Register of the school.
In addition to the above, those incumbents assigned by the District to perform formal bilingual duties, may perform the following: Performs various verbal translations, and may perform basic written translations, as needed; answering the telephone and taking messages; acting as a point of contact for parents, students, and community representatives; greeting students, staff, and parents and providing necessary assistance; assisting in attendance responsibilities; assisting in interpreting responsibilities relative to student discipline issues, parent conferences, Individual Education Plan meetings for students, Open Houses, and Parent Meetings; policy and procedure communications to parents and students; assisting administration and staff in problem solving, as needed; and functioning as an interpreter for parents when dealing with issues of concerns by parents.
EMPLOYMENT STANDARDSEducation/Experience: Any combination equivalent to education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
- Equivalent to a high school diploma;
AND
- Two (2) years of progressively responsible clerical experience,
Knowledge of: Grammar, spelling, vocabulary and simple mathematical computations; modern office practices, procedures and equipment; familiarity with computers.
Skill at: Using good judgment in applying established guidelines to solve work problems; working independently in completing assigned tasks and in maintaining the standard correspondence, files and reports of the office; providing good and responsive customer service; establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; understanding and carrying out written and oral instructions; efficiently operating typewriters and standard office machines.
Licenses/Certificates: Incumbents assigned by the district to perform formal bilingual duties at the high school level must be able to demonstrate basic oral Spanish translation competencies by passing a Spanish language certification program. Currently the District accepts certification from the Spanish Language Certification Program, Level One, offered by TMCC. Incumbents selected must be able to demonstrate basic oral Spanish translation competencies by passing a Spanish language certification program. Currently the District accepts certification from the Spanish Language Certification Program, Level One, offered by TMCC. In order to be hired, applicants who are successful in the interview process, must participate and successfully pass an exam to determine competency. The exam will be coordinated and paid for by WCSD, and administered by TMCC.
Special Considerations: If incumbents are assigned bilingual responsibilities, they may be required to work a flexible schedule, which may include evening hours.
THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use. The District is an Equal Opportunity Employer.
PARAEDUCATOR AIDE ISUMMARY DESCRIPTIONUnder supervision, assists teaching staff in a variety of instructional activities and in the supervision of students at school and on field trips. Incumbent performs related work as required.
DISTINGUISHING CHARACTERISTICSThe Teacher Aide I class differs from the Teacher Assistant class in that the latter is regularly required to perform academic instructional assistance for a significant portion of time. Although positions within the Teacher Aide classification may perform some of the less responsible academic instructional assistance, the primary emphasis of this class is clerical support and student behavior control.
EXEMPLARY DUTIES/RESPONSIBILITIESAssists teaching staff in a variety of classroom and school related activities; types tests, correspondence, and routine narrative and statistical reports; corrects student papers and homework; distributes and collects classroom materials and prepares classroom and audio-visual equipment for use; orders supplies and equipment; maintains student and attendance records; maintains classroom bulletin boards; counts school lunch money; supervises students taking tests; observes progress and problem areas of students for referral to the teacher; maintains safety and discipline by supervising and/or assisting in the supervision of students on playgrounds, in lunchrooms, school halls, library, study halls, and with the loading and unloading of buses at school and on field trips; verifies that students out of class have hall passes; enforces school rules and regulations; insures that students leaving campus are authorized to do so, and that students on campus are students of the school; operates common office machines; performs clerical duties as assigned.
When Assigned to Enrichment ActivitiesWhen assigned to enrichment activities, this position does not engage in instructional duties and is not required to meet Para Professional or highly qualified requirements.Develops rapport with students and provides sound leadership; responsible for being an example of good sportsmanship; applies discipline in a fair and positive manner and according to prescribed procedures; assists after school programming staff in a variety of areas throughout the school; collects classroom materials and prepares classroom and audio-visual equipment for use; maintains student and attendance records; supervises students in various activities and settings; maintains safety and discipline by supervising and/or assisting in the supervision of students on playgrounds, in lunchrooms, school halls, library, study halls, and with the loading and unloading of buses at school and on field trips; verifies that all students are accounted for; enforces school rules and regulations; insures that students leaving campus are authorized to do so; operates common office machines; and performs clerical duties as assigned.
EMPLOYMENT STANDARDSEducation/Experience: Any experience equivalent to education and experience that would provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
- A high school diploma is desirable;
AND
- A minimum of six (6) months of experience working with school age youth is desirable when assigned to enrichment aide duties.
Knowledge of: Educational principles and techniques; student behavior and characteristics; basic discipline and behavior modification techniques; correct English usage, spelling, grammar and punctuation; basic mathematics; current office methods and procedures including filing and records management; common office equipment and its usage.
Skill at: Securing and maintaining the confidence and cooperation of students; dealing tactfully with students, parents and school personnel; evaluating situations accurately and taking effective action; teaching good sportsmanship; typing with speed and accuracy; spelling correctly; reading, writing and speaking English at a level required for successful job performance; preparing and maintaining accurate and complete records, files and summaries; organizing and distributing instructional materials; making mathematical computations; operating various office equipment; operating and maintaining audio-visual equipment; understanding and carrying out oral and written instructions; establishing and maintaining effective working relationships with those contacted in the course of work; providing leadership and developing rapport with students when assigned to enrichment aide duties.
Licenses/Certificates: Possession of, or ability to obtain a CPR Certification is required for teacher aides working in the area of Special Education or an enrichment aide duties.
THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use. The District is an Equal Opportunity Employer.
Clerical Aide Grade 17
Sch A: $15.00 (entry step)
Sch B: $17.75 (entry step)
Paraeducator Aide Duty Reduction Grade 13
Sch A: $11.09 (entry step)
Sch B: $13.10 (entry step)
Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position.View the salary schedules here.
Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position.View the salary schedules here.
The clerical aide position is 21 hours per week for 180 days. The Paraeducator Aide I Duty Reduction is 5 hours per week for 180 days.
Benefit packages are available for all employees, eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of the District which include but are not limited to;
- No waiting period on Medical, Dental, Vision and Life Insurance
- Employees may select an insurance plan wherein WCSD contributes 100% of insurance premiums.
- Sick Leave, Holiday Pay and Vacation Pay
- Public Employees Retirement System (PERS)
- Contribution options will be explained in detail during the New Employee Orientation.
- Salary Increases
- Longevity Bonuses
- Guidance Resources
- And More - Visit our Benefits page for more information.
Temporary employees working less than 6 months do not receive benefits.
New employees will be fingerprinted upon hire and every five years thereafter. New employees will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Non-licensed employees will have $58.50 deduction when their fingerprints are completed every five years. Fingerprint fees are subject to change.Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) 348-0321.
